Expense and Financial Management/Oversight:
-Oversee the preparation, review, and reconciliation of all financial reports, including balance sheets, income statements, and cash flow statements
-Ensure proper accounting practices are followed, in line with Generally Accepted Accounting Principles (GAAP) and non-profit accounting standards
-Lead the monthly, quarterly, and annual closing processes to produce accurate financial statements
-Monitor and manage the organization’s cash flow, including reviewing bank accounts and preparing cash flow projections
-Serves as the account manager for bill pay, credit card, finance tracking system (currently Ramp.com)
Budgeting& Financial Planning:
-Collaborate with senior leadership to prepare and maintain annual budgets, ensuring alignment with the organization’s mission and goals
-Track and monitor actual expenditures against the budget, providing variance analysis and advising on any necessary budget adjustments
Bookkeeping& Accounting:
-Perform day-to-day bookkeeping functions, including processing accounts payable and receivable and maintaining the general ledger
-Ensure all transactions are recorded accurately and promptly and support the reconciliation of all bank and credit card accounts
-Collaborate with the Development department to ensure donor funds are properly allocated and used according to donor intent
-Process invoices and payment for 1099 contractors.
Internal Controls & Compliance:
-Implement and maintain internal control systems to safeguard the organization’s financial assets
-Collaborate with Grant Compliance Manager to ensure compliance with grant requirements and government regulations
-Conduct regular audits of financial systems, records, and processes to ensure accuracy and compliance with applicable laws and standards
Tax& Regulatory Reporting:
-Prepare and file necessary tax returns, including 990 filings, sales tax returns, and other regulatory reports
-Ensure compliance with local, state, and federal tax requirements as they apply to non-profits
Staff Training:
-Assist in the training of staff and volunteers on financial policies, procedures, and best practices as they relate to accounting and bookkeeping functions
-Provide support and guidance to program managers regarding financial reporting for projects and grants
Board Reporting & Support:
-Provide regular financial reports to the Executive Director and Board of Directors, highlighting key financial metrics and any potential concerns or opportunities
-Assist in the preparation for Board meetings by providing detailed financial information and presenting financial reports to the Board as needed.
General:
-Some flexibility in work schedule is possible
-Occasional evening or weekend work for Board meetings or special events may be required
-This is a hybrid position with a minimum of one day a week in the office and occasional travel between Austin and Houston.
-Complete all required training within a timely manner.
-Other duties as assigned.
$70,000-$85,000